Official paperwork

Forms

Official Irish construction forms by project stage, from appointment and pre-start to site work, specialist works and handover, with PlanningBrief guides beside them. Every entry says what the form is for, who needs it and when, then links to the official source. Under each link is the date we last checked that it still works. Where there is an official file, Download and Preview work on this page: it is downloaded from the source when you click and never kept for more than 24 hours.

Most used official forms

Start with the paperwork people search for first

These cards open the official forms. Where the publisher offers a file there are Download and Preview buttons; an online service or web page has a button that opens it on the publisher's site. The directory below keeps the wider list for inspections, public works and handover.

Exact destination Official form

AF1

Client/PSDP/PSCS particulars for notifiable construction work.

Download AF1 form, PDF Preview AF1 form

PDF from the Health and Safety Authority

Official source

Last checked 17 Oct 2026

Exact destination Official form

AF2

Notice before construction begins; one of the clearest site-start paperwork signals.

Online service or web page: nothing to download.

Open on HSA

Last checked 17 Oct 2026

Temporarily unavailable · action disabled Official form

Commencement Notice

Statutory notice to the building control authority before many building works start.

Online service or web page: nothing to download.

Official destination unavailable: verification required Last checked 17 Oct 2026

Exact destination Official form

GA1 / GA2 / GA3

Lifting equipment, excavation and scaffold inspection records.

GA1 form

Download GA1 form, PDF Preview GA1 form

PDF from the Health and Safety Authority

GA2 form

Download GA2 form, PDF Preview GA2 form

PDF from the Health and Safety Authority

GA3 form

Download GA3 form, PDF Preview GA3 form

PDF from the Health and Safety Authority

Official source

Last checked 17 Oct 2026

Forms library

Find paperwork by project stage

25 official forms and records, grouped by when they are used, from appointment and pre-start through site work, specialist activity and handover. Link-state labels show whether each official action is verified, retained from the last verification, or disabled.

Before Design / Appointment
Before Works Start
On Site
Specialist Works
Completion / Handover
Public Works / Tenders

What the link labels mean

ExactVerified destination
RedirectedVerified official redirect
Temporarily unavailableAction disabled
BrokenAction disabled
UnprovenAction disabled
Last verifiedRetained destination

Before Design / Appointment

Forms and appointments that appear before or at the start of a construction project.

HSA

AF1 - Particulars to be Notified by the Client

Construction appointment notification used around client, PSDP and PSCS duties.

Who needs it: Client / Project Supervisor Design Process
When: Before design or construction appointments are made

Download AF1 form, PDF Preview AF1 form

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA / Construction Regulations

PSDP / PSCS Appointment Records

Appointment evidence and duty-holder records for construction safety management.

Who needs it: Clients, designers, project supervisors
When: When duty holders are appointed

Online service or web page: nothing to download.

Exact destinationOpen on HSA

Last checked 17 Oct 2026

Capital Works Management Framework

CWMF Project Supervisor Appointment

Model form for appointing a project supervisor under public works documents.

Who needs it: Public bodies and contractors
When: Public works procurement and contract setup

Download MF 1.10 Appointment of Project Supervisor, Word document Preview MF 1.10 Appointment of Project Supervisor

Word document from the Capital Works Management Framework (Office of Government Procurement)

Exact destinationOfficial source

Last checked 17 Oct 2026

Before Works Start

Notices, certificates and licences that often gate whether work can legally begin.

HSA

AF2 - Notice Before Construction Begins

A key HSA construction notice that signals a project is moving from plan to site.

Who needs it: Project Supervisor Construction Stage
When: Before construction work starts

Online service or web page: nothing to download.

Exact destinationOpen on HSA

Last checked 17 Oct 2026

gov.ie

Commencement Notice

Filed online with the building control authority. Useful because it is one of the hottest project-start signals.

Who needs it: Owners, builders, designers, assigned certifiers
When: Generally 14-28 days before works commence

Online service or web page: nothing to download.

Temporarily unavailable · action disabledOfficial source unavailable: verification required

Last checked 17 Oct 2026

Building control authority

7 Day Notice

A building-control notice linked to fire safety certificate applications and statutory declarations.

Who needs it: Owners and assigned professionals
When: Where relevant works need to start before the fire safety certificate is granted

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

LocalGov

Fire Safety Certificate / Revised / Regularisation

Often needed for commercial, multi-unit, public and material-change projects.

Who needs it: Designers, owners, fire consultants
When: Before opening or occupying relevant buildings or works

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

LocalGov

Disability Access Certificate

Frequently relevant to commercial, public and multi-unit projects.

Who needs it: Designers, access consultants, owners
When: Where required under building control rules

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

Department of Transport / RMO

Road Opening Licence

Handled through MapRoad Roadworks Licensing. Important for civils and utility-type jobs.

Who needs it: Contractors, utilities, groundworks, civil works
When: Before excavation or road/footpath opening

Online service or web page: nothing to download.

Temporarily unavailable · action disabledOfficial source unavailable: verification required

Last checked 17 Oct 2026

On Site

Inspection records and safety paperwork used while works are active.

HSA

GA1 - Lifting Equipment Inspection

Common inspection record searched by contractors and H&S providers.

Who needs it: Competent persons, site managers, contractors
When: During site operations involving lifting equipment

Download GA1 form, PDF Preview GA1 form

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

GA2 / GA3 - Lifting Appliance & Excavation Records

Useful on active construction sites and for compliance documentation.

Who needs it: Contractors, competent persons, H&S consultants
When: During lifting, excavation or site inspection work

GA2 form

Download GA2 form, PDF Preview GA2 form

PDF from the Health and Safety Authority

GA3 form

Download GA3 form, PDF Preview GA3 form

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

Scaffold Inspection Report

High-intent form for scaffold and working-at-height traffic.

Who needs it: Scaffolders, site managers, competent persons
When: After erection/alteration and at inspection intervals

Download Scaffold specific GA3 inspection form, PDF Preview Scaffold specific GA3 inspection form

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

RAMS - Risk Assessment Method Statement

HSA lists an interactive RAMS template and guidance for construction use.

Who needs it: Contractors, subcontractors, H&S consultants
When: Before and during specific work activities

Download RAMS interactive template, PDF Preview RAMS interactive template

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

Construction Site Traffic Management Plan Forms

Traffic management forms and guidance are useful for larger and road-facing jobs.

Who needs it: Contractors, site managers, civils firms
When: Where site traffic, public roads or vehicle movement is a risk

Download Construction Site Traffic Management Plan fillable form, PDF Preview Construction Site Traffic Management Plan fillable form

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

IR1 Accident / Dangerous Occurrence Reporting

Official reporting route for workplace accidents and dangerous occurrences.

Who needs it: Employers, responsible persons
When: After reportable workplace incidents

Online service or web page: nothing to download.

Exact destinationOpen on HSA

Last checked 17 Oct 2026

Specialist Works

Forms and guidance for higher-risk or regulated construction activities.

HSA

Asbestos Notification

Very relevant to refurbishment, demolition and change-of-use projects.

Who needs it: Asbestos contractors, building owners, H&S specialists
When: Before notifiable asbestos work

Download Asbestos notification form, Word document Preview Asbestos notification form

Word document from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

Confined Spaces Guidance / Permits

Useful for drainage, tanks, utilities and industrial projects.

Who needs it: Contractors, utilities, civils, H&S teams
When: Where work involves confined spaces

Download Code of Practice for Working in Confined Spaces, PDF Preview Code of Practice for Working in Confined Spaces

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

HSA

Underground Services / Overhead Lines Codes

Practical compliance content for civils and utility-related traffic.

Who needs it: Groundworks, civils, utilities, site managers
When: Before excavation or work near electrical hazards

Code of Practice for Avoiding Danger from Underground Services

Download Code of Practice for Avoiding Danger from Underground Services, PDF Preview Code of Practice for Avoiding Danger from Underground Services

PDF from the Health and Safety Authority

Code of Practice for Avoiding Danger from Overhead Electricity Lines

Download Code of Practice for Avoiding Danger from Overhead Electricity Lines, PDF Preview Code of Practice for Avoiding Danger from Overhead Electricity Lines

PDF from the Health and Safety Authority

Exact destinationOfficial source

Last checked 17 Oct 2026

Local authorities

Hoarding / Scaffolding / Skip / Crane Licences

Local-authority permits vary, but are common project-start paperwork.

Who needs it: Contractors and site managers
When: Where works affect public roads, footpaths or public space

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

Completion / Handover

Certificates and records needed when works finish or buildings are occupied.

LocalGov

Certificate of Compliance on Completion

Completion record tied to building control compliance.

Who needs it: Assigned certifiers, builders, owners
When: At completion before occupation/use where applicable

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

HSA

Safety File

Important handover document for construction safety management.

Who needs it: PSDP, client, designers, contractors
When: Prepared through the project and handed over at completion

Online service or web page: nothing to download.

Exact destinationOpen on HSA

Last checked 17 Oct 2026

Local authorities

FSC / DAC Conditions Close-Out

A practical checklist for fire/access conditions that need closing out before occupation.

Who needs it: Design teams, fire/access consultants, owners
When: Before opening, occupying or completing relevant works

Online service or web page: nothing to download.

Exact destinationOpen on LocalGov.ie

Last checked 17 Oct 2026

Public Works / Tenders

Government construction contract forms and templates for public-sector work.

Capital Works Management Framework

Public Works Contracts PW-CF1 to PW-CF11

CWMF provides the standard public works contract forms.

Who needs it: Public bodies, contractors, consultants
When: Public-sector construction procurement

Online service or web page: nothing to download.

Exact destinationOpen on CWMF

Last checked 17 Oct 2026

Capital Works Management Framework

CWMF Model Forms

Model forms include project supervisor appointment and other public works templates.

Who needs it: Public bodies, contractors, project teams
When: Tendering, appointment, bonds, warranties and contract administration

Online service or web page: nothing to download.

Exact destinationOpen on CWMF

Last checked 17 Oct 2026

Capital Works Management Framework

Forms of Tender and Schedules

High-value content for contractors and consultants watching public projects.

Who needs it: Contractors tendering for public works
When: During bid and contract formation

Online service or web page: nothing to download.

Exact destinationOpen on CWMF

Last checked 17 Oct 2026

PlanningBrief guides and templates

Use the guide first, then check the official form

PlanningBrief guides explain how the paperwork fits into real projects and site starts.

PlanningBrief guide

Safety Statement template

Email-gated PlanningBrief template pack for small construction businesses.

In preparation

PlanningBrief guide

RAMS template

Reusable RAMS bank plus worked method statements for high-risk site activities.

In preparation

PlanningBrief guide

AF1 guide

Plain-English AF1 notes with official HSA source links.

PlanningBrief guide

Commencement Notice guide

What a commencement notice means and how it connects to going-to-site signals.

In preparation